Bylaws & Policies

LREDA Bylaws (Download pdf version)
2013 LREDA Policies and Guidelines (Download pdf version)


Liberal Religious Educators Association By-laws

(Revised June 2010, June 2013, June 2015)

PREAMBLE

Desiring to promote the values of liberal religious education through a continental professional organization, we provide and maintain this organization, to be known as the Liberal Religious Educators' Association, which is hereafter called LREDA.

LREDA is an anti-racist, anti-oppressive, multicultural welcoming organization that supports and advocates for religious educators of every age, race/ethnicity, class, gender, gender identity, physical ability and sexual orientation.

ARTICLE I. PURPOSE

The function of LREDA shall be to further the interest of quality liberal religious education by:
A. Interpreting the professional role of the religious educator, recognizing the wide variety of ways this role may be utilized in parish and community settings;
B. Affirming and supporting the professional growth of our members in ways consistent and congruent with their individual and their congregation’s goals;
C. Encouraging the sharing of useful, creative materials and ideas members have used in their work;
D. Acting in a religious education advisory capacity to Staff Groups and Teams of the Unitarian Universalist Association and to the Canadian Unitarian Council whenever such consultation would be useful;
E. Giving thorough consideration to and acting upon such matters that will further the advancement of lifespan religious education;
F. Working with Unitarian Universalist theological schools, the Unitarian Universalist Ministers' Association and other Unitarian Universalist organizations and institutions to strengthen education for professional religious leadership:
G. Cooperating with any agency of the Unitarian Universalist Association and the Canadian Unitarian Council whose activities and/or programs would be enhanced by such participation;
H. Providing Good Offices services in support of the ethical code and professional standards of LREDA.

ARTICLE II. MEMBERSHIP

A. CATEGORIES OF MEMBERSHIP

1. ACTIVE VOTING MEMBERS (full dues)
Those eligible to apply for active voting membership shall be:
a. Those currently employed or actively seeking employment in one of the following categories:
1.) Religious Educators who have completed a minimum of three years in a paid position within a Unitarian Universalist congregation or who have completed a minimum of five Renaissance modules, and/or are certified by the Unitarian Universalist Association as a Credentialed Religious Educator, all levels.
2.) Ministers who have been in fellowship with the Unitarian Universalist Association for three years,
3.) Youth Directors, Young Adult and Campus Ministry Professionals who have completed a minimum of three years in a paid position with a Unitarian Universalist congregation or U.U. affiliated organization or who have completed a minimum of five Renaissance modules,
4.) Professors, researchers and educators serving in an academic setting who have earned an advanced degree in religious education or a related field e.g., religious studies, theology, or education,
5.) Liberal religious educators in non-Unitarian Universalist traditions who are in positions equivalent to any of the above.
b. Persons actively involved in Unitarian Universalist religious education, where such involvement may be deemed equivalent to employment. Questions about membership qualifications may be brought to the LREDA Board by the LREDA Administrator.
Active voting members have full rights and privileges.

2. LIFE MEMBERS (optional dues)
Life membership is granted to any person who has been an Active LREDA member for ten or more years, is at least sixty-two years of age, retired, and is a current Member of LREDA at the time Life membership is granted. Life members retain full rights, privileges, and responsibilities until they, or their representatives, notify LREDA leadership or staff that they wish to resign their membership.

3. STUDENT/NEW DRE MEMBERS (reduced dues)
Those eligible to apply for student/new DRE membership shall be:
a. Persons employed as directors or coordinators of religious education, or as youth directors or young adult or campus ministry professionals who have completed less than three years in a paid position within a Unitarian Universalist congregation or with a U.U. affiliated organization and who have completed less than five Renaissance modules.
b. Persons preparing for careers in professional religious leadership in theological schools.
Student/new DRE members have the privilege of attending and of speaking at LREDA meetings, and of serving on committees; but may not vote or serve as LREDA Board members or as committee chairpersons.

4. SUPPORTIVE MEMBERS
Those eligible to apply for supportive membership shall be individuals who wish to support the work of LREDA and benefit from its resources and programs. Supportive members shall have the privilege of attending and of speaking at LREDA meetings and of serving on committees; but may not vote or serve as LREDA Board members or as committee chairpersons.

5. INSTITUTIONAL MEMBERS
Those eligible to apply for Institutional membership shall be organizations or institutions that wish to support the work of LREDA and benefit from its mailings. Institutional members may not vote.

B. MEMBERSHIP APPLICATION
Persons or institutions eligible for membership in LREDA in one of the categories described in these By-laws must submit a written application. When appropriate dues are paid these applicants shall be received into membership immediately, unless there is question about eligibility. Questionable applications shall be submitted to the Board of Trustees for consideration. Denial of membership may be appealed to the membership at an Annual Meeting through the Secretary of the Association.

C. THE ACCEPTANCE OF MEMBERSHIP entails the acceptance of and agreement to abide by the Association's By-Laws and professional codes and guidelines.

D. TERMINATION OF MEMBERSHIP
1. A member may be dropped from membership in the Association by the Board of Trustees when:
a. The member’s credentialed certification or fellowship status is revoked.
b. The member has committed a major violation of ethical or professional conduct.
c. The member has not paid dues appropriate to membership status.

2. THE BOARD OF TRUSTEES SHALL INITIATE the proposal to drop a member for any reason other than non-payment of dues. Each case shall be considered on its individual merits. The member shall be notified at least 30 days in advance of the stated meeting that the case is to be considered at that meeting, and the member may attend. A person whose membership is revoked may appeal to the membership at an Annual Meeting if the member files for appeal within thirty days of receiving notification of such Board action.

E. MEMBERSHIP CATEGORY CHANGES When a person's eligibility for their current membership category changes, the member should notify the LREDA Administrator.

ARTICLE III. DUES AND FINANCES

A. The fiscal year shall begin July 1 and end June 30.

B. DUES
1. Annual dues are to be determined by the membership.
2. Dues shall be payable at the beginning of each fiscal year. In event of financial hardship, a member may apply for a partial waiver of dues, confidentially and without loss of rights and privileges of membership. Such a waiver is for one fiscal year and reapplication must be made annually when needed.
3. Non-payment of dues by December 1 will result in lapse of membership. Reinstatement requires payment of all dues in arrears. Exceptional cases may be submitted to the Board of Trustees for a compromise solution.

C. BUDGET
1. The budget for the ensuing fiscal year shall be adopted by the membership at the Annual Meeting.
2. A proposed budget shall be prepared by the Board of Trustees and mailed to the membership with the Call to the Annual Meeting not less sixty days preceding the annual meeting.
3. Officers and Chairpersons may draw funds necessary to fulfilling their respective duties within the limits of their individual budgetary allotments. Any exceptions are to be approved prior to the expenditure by the Board of Trustees.

D. FINANCIAL STATEMENTS AND REPORTS
1. The Treasurer shall present a statement at each meeting of the Board and of the membership.
2. The Board of Trustees shall be responsible for an independent review every three years. The report shall be acted upon by the Board of Trustees and made available to the membership.

ARTICLE IV. OFFICERS

A. The officers shall be President, Vice President, Secretary, and Treasurer.

B. ELECTION AND TERMS OF OFFICE
Officers shall be elected every three years at the Annual Meeting on a rotating cycle, with President and Treasurer in Year I, Vice President in year II, and Secretary in Year III. They shall be Active or Life members of LREDA. No one may serve in the same or other office for more than one term until at least one year has elapsed unless elected to the position of President or President-Elect from another position on the Board. Persons who have been appointed to serve no more than 18 months of an unexpired term may serve an additional consecutive full term in the same or other office.

C. THE PRESIDENT-ELECT
1. In each Year III of the election cycle, a President-Elect shall be elected for a one-year term. Such President-Elect shall be automatically nominated the following year for the three-year term of President. Petition candidates may run against the President-Elect or the same person when the President-Elect is nominated the following year for President. The President-Elect shall be a voting member of the Board of Trustees and an ex-officio member of the Executive Committee.
2. The President-Elect, when such office is filled, shall work closely with the President to learn the duties, functions, and current efforts of the presidency. The President shall endeavor to keep the President-Elect informed of the ongoing work of LREDA. The President-Elect is charged during the term to learn about the presidential duties, rather than to function in a separate policy role.

D. VACANCIES
In the event that the Presidency is vacated before the term of office expires, the Vice President shall succeed the President for the remainder of the term. All other vacancies except the position of President-Elect or President, including the Vice Presidency, shall be filled by appointment of the Board of Trustees. In the event that the position of President-Elect is vacated, the position shall be filled via special election of the membership organized by the Nominating Committee in consultation with the Board.

ARTICLE V. BOARD OF TRUSTEES

A. MEMBERSHIP
1. The members of the Board of Trustees shall include the officers, the three Trustees at-Large, and the President-Elect in Year III of the election cycle.
2. THE EXECUTIVE COMMITTEE shall consist of the elected officers, who shall have the right to meet and take action between meetings of the entire Board of Trustees. The President-Elect, when that office is filled, shall be an ex-officio member of the Executive Committee.
3. One Trustee-at-Large shall be elected in Years I, II and III of the cycles defined in Article IV, Section B. No person serving in the capacity of Trustee-at-Large shall serve for more than one full term on the board until at least one year has elapsed unless the member is elected to the position of President or President-Elect. Persons who have been appointed to serve no more than 18 months of an unexpired term may serve an additional consecutive full term in the same or other office.
4. The Board shall include one resident of the state or commonwealth in which the Association is incorporated. This person may be a non-voting member appointed by President and may have no other responsibilities than to submit an annual report as required by law.

B. DUTIES.
The Board of Trustees shall:
1. Prepare a budget and mail it together with the Call to the Annual Meeting, proposed amendments to the By-Laws, and the Nominating Committee report not less than sixty days prior to the Annual Meeting.
2. Plan and administer the programs of the Annual Meeting and assume the general management and programming of the Association between Annual Meetings.
3. Receive and make available reports and information concerning religious education.
4. Encourage and initiate special projects to further the objectives of the Association.
5. Dispense funds in accordance with the budget.
6. Approve the expenditure of surplus to further the objectives of the Association.
7. Create, combine, or discontinue special committees as necessary.
8. Appoint representatives and liaisons to other bodies as necessary.
9. Determine and act on terminations of membership when necessary.

ARTICLE VI. NOMINATING COMMITTEE AND ELECTIONS

A. There shall be a Nominating Committee of three members. They shall be elected at the Annual Meeting for three year terms, one member in each of years I, II, and III of the cycle defined in Article IV, Section B. The member elected by the committee in any given year shall serve as Chairperson. In each year of the three-year election cycle, the Nominating Committee shall choose one or more candidates for one position on the Nominating Committee and one or more candidates for each open position on the Board of Trustees, as follows: In Year I, President, Treasurer, and one Trustee-atLarge; in Year II, Vice-President and one Trustee-at-Large; in Year III, Secretary, President-Elect, and one Trustee-at-Large. Candidates must be Active or Life Members of LREDA.

B. In case of a failure of the Nominating Committee to perform its proper functions, the President may with the consent of the Board of Trustees set up an emergency procedure for nomination. Such procedure shall be ratified by the membership at the next Annual Meeting of LREDA. If the emergency procedure is not ratified, the Annual meeting shall set up its own procedures for a special election.

C. All nominations of the Nominating Committee shall be submitted to the Secretary at least ninety days prior to the date of the Annual meeting. At least sixty days prior to the Annual meeting, the President shall submit the names of all nominees to the membership.

D. Nominations by petition shall be made by a signed petition of ten or more voting members. Petitions shall indicate the office sought and must be submitted to the President not less than thirty days prior to the Annual Meeting, along with indication by the candidate of a willingness to accept nomination.

E. Election of Trustees shall take place by vote of the Active Members.
Active Members may vote by online means made available to them by the Board for the period from 25 to 5 days prior to the Annual Meeting. These votes will not be by secret ballot.
The results of this online voting shall be added to the vote of the Active Members present at the Annual Meeting. If there is more than one candidate for any position, the voting at the Annual meeting shall be by secret ballot.

F. No member of the Nominating Committee shall serve for more than one term until at least one year has elapsed. Persons who have been appointed to serve no more than 18 months of an unexpired term may serve an additional consecutive full term. All vacancies to positions on the Nominating Committee shall be filled by appointment by the Board of Trustees.

ARTICLE VII. MEETINGS

A. THE MEMBERSHIP of LREDA shall have two membership meetings per year. The June Meeting shall be designated the Annual Meeting.

B. THE BOARD OF TRUSTEES shall meet in conjunction with the Fall Conference and with the General Assembly, and at other times at the call of the President or of a majority of the Trustees.

C. THE EXECUTIVE COMMITTEE shall have the right to meet and conduct business between meetings of the Board of Trustees.

D. CHAPTERS shall meet in compliance with their own standing rules.

ARTICLE VIII. CHAPTERS

A. FORMATION
1. Any group of LREDA members who wish to form a chapter should submit their request to the Board of Trustees, specifying the names of the petitioning members and the geographical area to be served.
2. The Board of Trustees may propose the formation of specific chapters.
3. Only members of continental LREDA are eligible for membership in LREDA chapters.

B. PURPOSE The purpose of chapters shall be to uphold LREDA as outlined in these By-Laws, to further these purposes at the local level, to form support groups, and to uphold the work of the parent organization at the continental level.

C. OFFICERS AND CHAIRPERSONS
Chapters shall elect their own presiding officers and shall determine their own committees and committee members.

D. FINANCES.
1. Each chapter member shall pay annual dues to LREDA. Any dues chapters assess for their own use shall be in addition and shall reside with the chapter.
2. Chapters may request an allotment from LREDA in exceptional circumstances. Such a request should be submitted to the Treasurer of LREDA no later than the last Board of Trustees meeting before General Assembly if it is to be incorporated into the budget for the ensuing year.

E. Good Offices
1. Each chapter is entitled to put forth names of those wishing to serve as a Good Officer. The continental LREDA Board of Trustees affirms these names. All Good Officers shall be current dues-paying, active or life LREDA members.

ARTICLE IX. PARLIAMENTARY AUTHORITY

Decisions will be reached by consensus, when possible and appropriate. In other cases and at formal meetings, Roberts' Rules of Order Revised shall govern the Association, when applicable and when they are not inconsistent with these by-laws.

ARTICLE X. AMENDMENTS

The By-Laws may be amended at either of the two membership meetings of the Association by a two-thirds vote of those present and voting. A written notice of the amendment shall be mailed not less than sixty days preceding the meeting.

ARTICLE XI.

In the event that the Association shall be dissolved pursuant to Mass. G.L. chapter 180, section 11 or section 11A or successor provisions thereto without concurrent or prior incorporation into a replacement or successor organization, any remaining assets of the Association shall be paid over and delivered to the Unitarian Universalist Association, a corporation of the Commonwealth of Massachusetts, its successors or assigns.


 

LREDA Policies and Guidelines

(Revised September 2012, March 2013, June 2013)

LREDA has a fiduciary obligation to our membership to use our assets responsibly to ensure the sustainability and vitality of LREDA and its mission. It is mindful of this responsibility that the LREDA Board of Trustees approves these policies and guidelines. We are also aware that all policies and guidelines need to be applied to real life circumstances, and rely on the good judgment and common sense of our Trustees to make appropriate exceptions.

Policies in this document:
• General Financial and Contract Policies
• Reimbursement for Board Meetings
• Fall Conference Scholarship Policies
• RE Credentialing Scholarship Policies
• Contribution Acknowledgements
• General Policies: General Assembly, Membership, Fall Con, Communications, Good Officers
• Conflict of Interest Policy
• Whistleblower Protection Policy
• Gift Acceptance Policy
• Donor Bill of Rights

FINANCIAL:

1. The Treasurer and President will be signatories on accounts for all LREDA deposits, and maintain sole check writing and withdrawal privileges. The Board may authorize a credit or debit card for the Administrator.

2. Good Officers Travel necessary for Good Officers to be present so they can provide services to a member is paid by LREDA. Amounts over $50 need to be approved in advance by the Board member with Professional Support portfolio.

3. Interest Groups
- LREDA Large shall be charged a flat administrative fee. For 2012-2013 that fee shall be $200.
- LREDA Large funds shall be kept in the LREDA account. LREDA Large shall maintain a minimum reserve balance of $2,000.
- In the event of the discontinuance/dissolution of LREDA Large, funds remaining in the account shall revert to the LREDA general fund. In the event of the dissolution of LREDA, LREDA Large funds shall be considered funds of LREDA.

4. Transport, housing, meals
LREDA reimburses Board, committee and general members for driving in conjunction with their volunteer service to LREDA at the IRS mileage rate for volunteers, or actual fuel purchased for the miles driven.
When reimbursing for LREDA approved meals, as an alternative to submitting specific receipts LREDA Board or committee members may request a per diem, which amount shall be set by the Treasurer.
When the LREDA Board or a committee invites someone to a meeting or event, it must be made clear which, if any, of the person’s expenses will be reimbursed.

5. Committees Committees must operate within the budget that was approved for the current fiscal year (July 1 to June 30). Committees shall present a budget request for the following fiscal year by January 31.
Committee chairs shall approve all reimbursement requests which are submitted by their committee members.
Committee members may be reimbursed for ½ a hotel room and meals during meetings.
If a committee member arrives the night before a committee meeting, they may be reimbursed for: half the cost of a room for that night, and dinner and breakfast before the meeting.

Good Officers, Mentor Training, Chapter Chairs – when asked to come a day early to Fall Conference or GA, a stipend shall be offered to each participant. The Treasurer shall set the stipend amount, with input from the Trustee for Continental Events.

6. LREDA Contracts
re: Presenters, Facilitators, Coordinators, Planners, Entertainers, etc., including Odyssey Presenter and MacLean Award winner.
In all instances when LREDA is obligated to pay for services, or reimburse for expenses, a contract specifying the terms must be signed by the provider and approved by the Treasurer and the Board member in charge of the event. This applies to LREDA members, Committee members or any other persons or entities. Copies of all contracts shall be sent to the Treasurer 30 days in advance of the event. All providers shall submit an IRS form W9 when the Treasurer requests it.

7. LREDA shall not make loans to individuals.

8. Board members may suggest individuals for whom a gift might be given, and approval will be by polling of the Board.

9. LREDA memorial gifts are generally $50.

10. All grants which LREDA receives shall be shown on the LREDA balance sheet.

LREDA Board Meeting Reimbursement Guidelines

-1- To preserve the precious funds that LREDA collects as dues from its members, Board members are asked to use their congregationally provided professional expense accounts for Fall Con and GA expenses when possible.
-2- In order to be responsible stewards of LREDA’s resources, all Board members and Committee members are expected to make travel and hotel reservations sufficiently in advance of meetings in order to procure the best rates.
-3- People with particular financial circumstances not adequately addressed elsewhere in this policy may apply for an exception. Such request should be directed to the Treasurer or President.

LREDA pays for all Board members’ unreimbursed expenses pertaining to Board meetings.

This includes Board members’ transportation to and from meeting sites, including travel tickets, and parking, ground transportation, and/or mileage at the IRS volunteer rate or actual fuel purchased for the miles driven.

LREDA also pays for half the cost of a double room during the actual Board meetings, (and the evening before if the meeting starts first thing in the morning.) The President may have a single room, in order to accommodate incidental meetings.

LREDA pays for all meals that Board members need during the duration of a Board meeting, and the evening before, if the meeting starts first thing in the morning.

LREDA never reimburses Board or Committee members for alcoholic beverages.

For Fall Conference, LREDA pays for Board members’ registration and half the cost of a double room for the duration of the conference. The President and the Trustee with Continental Events portfolio may have a single room.

For GA, LREDA pays for Board members’ Professional Day registration. The Board will decide, based on GA programming, which Board members’ registration, housing, and meals at the per diem rate will be paid. The President may have a single room for GA.

Incoming Board Members

To insure continuity of Board functions, Board members who have been nominated but not yet voted into office will be invited to part of the GA Board meeting. LREDA will pay for meals while with the Board and one half of a double room for the night(s) they come in early for the meeting, and for Professional Day registration.

The incoming Continental Events portfolio holder will be reimbursed for transportation, one half a double room, and food at the per diem rate during the time they are invited to GA.

If incoming Board members do not have professional expenses to cover transport to GA, LREDA will reimburse travel expenses also.

LREDA Fall Conference Scholarship Procedures and Preferences  

1. LREDA event scholarship funds will only be used to provide scholarship for those attending Continental LREDA sponsored events, and applicants must be current members.

2. The total amount of scholarship money available shall be proposed by the Treasurer and Board member with the Continental Events portfolio and approved by the Board.

3. The Continental Events Board Member and the Treasurer shall determine the maximum award amount based on their estimated cost of attending Fall Conference inclusive of transportation, lodging, food and registration.

4. Scholarship availability will be clearly stated on registration materials. The Treasurer and Administrator will create the application and the method of submittal, which may be online only. The application will specify that recipients are expected to participate in the entire conference and that accepting scholarship assistance signifies agreement, and that the applicant’s congregation will be notified of the award.

5. Applications are due approximately September 10 and applicants will be notified approximately September 20, actual dates to be determined by Administrator working with Treasurer and Continental Events Board member.

6. The Treasurer awards points to each petitioner based on the award system developed, which preferences shall be determined from the scholarship application form. The total scholarship funds available will be awarded proportionally, based on the point system.

7. The Administrator then informs each applicant of their award.

Example
For 2011 Fall Con, John and Gabrielle capped the scholarship award to each person at 75% of the estimated cost of attendance.
Base cost was $600 (as per Gabrielle), plus transport at this rate:
- East coast airfare $500; Driving over 100 miles
- West coast airfare $300  $100 Driving under 100 miles $0
So the maximum scholarship allowable was 75% of $1,000 or $800.
Actual scholarships awarded were $200 to $500 each. 16 scholarships were awarded averaging $370.

Scholarship Preference Items: (One point each)
New DRE <3YRS
1st Time Attending Fall Con
1st Time Requesting Scholarship
Prof Expenses <1500
Prof Expenses <1000
Prof Expenses <500
Person of color GLBT
Under 30 or Over 60
Not Female
Other Identity
Child Care Subsidy Requested
Other Expenses you will incur (like missed wages)

Average number of points awarded in 2011 was 4.2 

PRIORITIES AND POLICIES FOR RELIGIOUS EDUCATION CREDENTIALING SCHOLARSHIP FUNDS

The purpose of the fund is to support Religious Educators with their educational needs during the credentialing process.

To this end:
Funds may be applied for and spent on up to 50% of educational events such as Renaissance Module registration, registration for other trainings (such as OWL, Spirit Play, etc.), registration for learnings like RE Week at the Mountain or Ferry Beach, college courses, and graduate courses. Funds may be spent only on the fees for said trainings and classes and not on travel, lodging, food or other incidentals. The Fund does not pay for books. These funds may not be applied to the LREDA Fall Conference registration or to General Assembly registration.

Credentialing candidates will be informed of the scholarship funds once they are accepted into the program. Scholarship applications will be solicited twice a year on August 1st and January 1st. Applications will be due on the 30th of each respective month and decisions will be announced no later than September 30th and February 28th in conjunction with each call. Participants in the credentialing program may apply two times per fiscal year for scholarship funds. Priority will be given to those people who have not received a scholarship in the past.

LREDA reserves the right to verify that a scholarship applicant is an active participant in the credentialing program.

Management of Funds:
In any given fiscal year, the Credentialing Scholarship Committee may award up to, but not exceed, ⅓ of the monies in the scholarship fund.

The committee shall consist of three members and the LREDA Board member with Professional Development portfolio will be the liaison. Committee terms are for three years and all members of the committee must be members of LREDA in good standing. The initial committee will be comprised of three people, one with a three year term, one with a two year term and one with a one year term. It is the recommendation of the Board that the members of the committee be credentialed. Preference is that the committee members represent the different levels of credentialing, but this is not a requirement of the committee. The committee shall recruit its own members, but the names of potential members must be submitted to the Board for approval before individuals are asked to serve. Members of this committee should not be active members of other credentialing related committees. If a member of the committee is a mentor in the credentialing program, then he/she shall recuse her/himself from any decisions regarding her/his mentee.

The committee is directed to advertise the availability of the funds, review applications and award scholarships, coordinate fundraising with other LREDA fundraising activities, inform home congregations of awardees that scholarships have been awarded and manage disbursement, in conjunction the LREDA treasurer, of the funds.

Initially funds are to be made available to credentialing candidates in this manner:
- 20% to candidates at the Associate level
- 50% to candidates at the Credentialed level
- 30% to candidates at the Masters level  

It is the intent of the Board that funds be made available in proportion to the number of people in the credentialing program at the various levels. This formula may be altered at the committee’s discretion, while informing the Board of any change, if the proportion of credentialing candidates should change or if in a given year there are no (or less than expected) applicants for funds at a given level.

The committee may only award up to 50% of the actual expense of the educational activities of applicants (fees and registrations only in the case of classes of trainings). Any change in percentage above 50% of awards requires approval of the LREDA Board.

The Credentialing Scholarship Committee will keep records of everyone to whom they award a scholarship and the amount of the award. The awardees will contact a designated committee member to receive their funds. The committee member will contact the LREDA treasurer to issue a check for the award. The treasurer will inform the committee of revenues and expenses and how much of the fund may be awarded twice a year.

Criteria for selecting scholarship awards:
To be awarded a scholarship, applicants need to be active in the credentialing program and be members of LREDA in good standing.

The first level of screening of applications is need-based.

The second level of screening is to support people in traditionally marginalized populations within the profession of Religious Education. This criteria is to be reviewed annually by the committee in consultation with the LREDA Integrity Team.

A third level of screening is to give priority to those who have not received a scholarship in the past.

Should there be more applicants deserving of scholarships than funds available, the committee may develop a third level of screening for Board approval or offer amounts of less than 50% for activities to the applicants (as long as this offer does not conflict with the needs based screen).

Responsibilities of Recipients
Awardees will supply LREDA with the appropriate names of people to be informed of the scholarship award from their home congregation.

It is expected that recipients of the funds participate fully in the educational activity for which they receive funding.

It is preferred that awardees submit receipts for reimbursement, but in extenuating circumstances, funds may be sent directly to an educational entity. Receipts must be submitted using the Scholarship Funds Request Form.

Any funds not used within one calendar year of the award revert back to the LREDA Credentialing Scholarship Fund.

LREDA Acknowledgements for Contributions

Grants – President writes a thank you letter. Treasurer informs President when funds have been received.

Tax notice at bottom of email or letter:

This email serves as a receipt for your donation; please print it for your tax records. No goods or services were provided for this gift; the amount of your contribution is tax deductible as a charitable donation to the extent allowed by tax regulations. The Liberal Religious Educators Association is a tax exempt 501(c)3 corporation (TIN: 22-3100726). Thank you again for your support.

This letter is a receipt for your donation; please retain it for your tax records. No goods or services were provided for this gift; the amount of your contribution is tax deductible as a charitable donation to the extent allowed by tax regulations. The Liberal Religious Educators Association is a tax exempt 501(c)3 corporation (TIN: 22-3100726). Thank you again for your support.

GENERAL ASSEMBLY POLICIES:

1. Registration fee will be waived for Professional Day (GA) workshop presenters.
2. The LREDA Board will approve Fahs Lecture speakers.
3. All presenters at LREDA functions will be given Guidelines for Presenters developed by LREDA Integrity Team.
4. The LREDA board member with the Professional Support portfolio will recruit chaplains for GA Professional Day and Fall Conference each year.

MEMBERSHIP POLICIES:

1. Lapsed/inactive members after December 1 will be removed from the Membership Directory and the LREDA list serve, will not be eligible for the services of a Good Officer, will not be eligible to serve on the LREDA Board or committees, and may not pay member rate for LREDA events until they have been fully reinstated by paying the appropriate membership fee.
2. Dues waivers are granted to those who meet membership category qualification. Waivers may be granted to: working towards a degree program, credentialing, drastic cuts or loss of Professional Expense budget, extraordinary personal circumstances, etc. Waivers must be applied for annually.
3. To be a member of LARGE, an individual must be a member of LREDA.
4. The President of the Board, in consultation with the Administrator and Professional Support member, has the authority to extend the continental membership of any lapsed member (primarily for pastoral care reasons) for up to one year. Any such extension shall be reported to the Board.

MEMBERSHIP GUIDELINES:

1. LREDA will share database information (but not printed labels) with UUA affiliates, organizations, and individuals for a fee ($75 for a search); the information is for one time use only and is not to be shared.
2. All LREDA committees and interest groups will be asked to submit budget requests each year by January 15 prior to the February Board meeting.

FALL CONFERENCE POLICIES:

1. Expenses for the MacLean Award winner are addressed in the MacLean Award Letter of Agreement approved February 2011.
2. Expenses for conference presenters are addressed in the LREDA Presenter Letter of Agreement approved February 2011.
3. Expenses for Odyssey speakers and guests are addressed by the Odyssey Letter of Agreement approved February 2011.
4. Fall Conference Cancellation Policy: Registration materials will clearly state the refund policy: “Cancellations received after September 1 and before October xx will incur a $50 penalty. No refunds after October xx.” Dates will be determined each year by the Registrar and Conference Coordinator based on the timing of the Fall Conference. Cancelations must be sent to the Administrator, and the Treasurer will send refunds within 30 days following the last day of Fall Conference.
5. Odyssey speakers are chosen by the Board based on criteria developed by the Fall Conference Committee.
6. Fall Conference Coordinators and the Fall Con Planning Committee will follow the Fall Conference Site Philosophy from October 2010.
7. All presenters at LREDA functions will be given Guidelines for Presenters developed by Integrity Team at the same time they are asked to sign the presenter agreement. All presenters must have a signed agreement in place before Fall Conference.
8. Fall Conference is not intended to be a fundraiser. Any Fall Conference surpluses are to be accounted for by the creation of or addition to a Fall Conference Reserve account.

COMMUNICATIONS POLICIES:

1. At the end of the tenure of each president, all documents of significance, as determined by the President, should be gathered, packaged, and sent to the Andover Harvard Library to be placed in the LREDA archives. All members of the board are to identify any documents from their portfolio that they feel belong in the archives. Also to be included are the complete board minutes.

COMMUNICATIONS GUIDELINES:

1. Each page of minutes and reports should be numbered and dated, and contain name of person preparing. All documents should identify people by first and last name, with the exception that candidates or possible committee/liaison assignments under discussion will not be named in public record documents.
2. The President’s report will be posted online. A Board précis will be posted in a public part of the website.
3. Minutes from membership meetings will be sent to Board members for review and notification to all members via the LREDA list that they are posted on the website.
4. At each meeting of the general membership, the minutes from the most recent prior meeting will be presented for approval.
5. The LREDA Secretary (or a designated substitute) shall prepare notes from each conference call and share them with the Board.
6. LREDA will use as many electronic avenues as possible for correspondence, membership applications, and event registrations in accordance with LIT guidelines.
7. All Board members will be given a Policies and Procedures Notebook in electronic format, prepared by the Administrator, when they join the Board.

GOOD OFFICER POLICIES:

Nomination of Good Officers:
1. Each Chapter should have a minimum of one Good Officer; Chapters may request additional Good Officers by formal request to the Board.
2. Nominations and completed application forms for Good Officers should be sent to the LREDA Board member with the Good Officer portfolio by Feb 1st, June 1st or Oct 1st for Board action at each Board meeting, and prior to the Good Officer Training the candidate would attend. In the event there are last minute vacancies, this timeline can be waived in consultation with the Board member with the Good Officer portfolio.
3. In the event there is no local Chapter the LREDA Board member with the Good Officer portfolio has the responsibility to nominate Good Officer candidates in consultation with local LREDA members.

Qualifications to be a Good Officer:
1. Membership in continental LREDA in good standing as an "active" or "honorary life" member (within 3 years of retirement).
2. At least three recommendations from members in good standing of the local LREDA Chapter or (if no active Chapter) from three members in good standing of continental LREDA
3. Five years or more of paid, congregational experience as a religious educator.
4. Willingness and ability to attend at least one Good Officer training prior to services as a GO.

Guidelines for the Selection of Good Officers:
In choosing good officers, Chapters and the Board should give preference to candidates with:
1. Completion of 5 Renaissance modules and/or participation in the RE Credentialing program.
2. Conflict management or mediation training.
3. The experience of serving more than one congregation and/or the experience of serving outside of their “home” congregation.
4. Chapters and the Board should consider the overall diversity of the Good Officer program.

Duties and Responsibilities of a Good Officer:
1. Become familiar with the Good Offices Program.
2. Present yourself and the function of Good Offices annually to your Chapter, reviewing the handbook with any new LREDA members.
3. Maintain absolute confidentiality about your work with any religious educator, consulting as necessary with the Board Member with the Good Officer portfolio.
4. Maintain absolute confidentiality with colleagues about your work with any religious educator, respectfully consulting as necessary with the Board Member with the Good Officer portfolio, and transparently (and with permission) with District Staff as appropriate and necessary.
5. Attend at least one Good Officer training, preferably annually, provided prior to General Assembly and/or prior to LREDA Fall Conference. When unable to physically attend these events, attend an online Good Officer Training.  
6. Maintain a record of the calls you have received and report annually to the LREDA Board member with the Good Officer portfolio concerning the type and amount of Good Offices activity you have engaged in during the year.
7. Adhere to the distinction between Good Officer and legal counsel. Do not give advice, such as legal or employment advice, that you are unqualified to give. If in doubt, confer with the LREDA Board member with the Good Officer portfolio on any matters that might have legal ramifications.
8. Make annual contact with each LREDA member in your Chapter, just to check in and make sure they know you.
9. Submit reimbursement requests to the LREDA Treasurer on a timely basis (see Expense Guidelines).

Good Officers' Terms and Conditions of Service:
1. Good officers shall serve three year terms, renewable once. Honorary life members may serve one term upon retirement or designation as life member.
2. If a Good Officer moves away from their Chapter, they must resign from their Good Officer position in that Chapter. They would be eligible for nomination as a Good Officer in their new Chapter, subject to the normal nomination process.
3. If a Good Officer can no longer serve they should submit a resignation to the LREDA Board member with the Good Officer portfolio. The Board will then appoint a replacement to fill out the remainder of the term in consultation with the Chapter.
4. If a Good Officer retires from religious education work during their term as a Good Officer, the nominating Chapter (or if no Chapter, the LREDA Board member with the Good Officer portfolio) must be notified.
5. If a Good Officer needs to take a leave of absence they should write a letter to the LREDA Board member with the Good Officer portfolio explaining the circumstances. The Board must then approve the request and has the discretion to either appoint an interim Good Officer or not as circumstances warrant. If the leave of absence overlaps the normal renewal time, the Good Officer must still request renewal of her/his Good Officer status in the usual manner.

Guidelines for Renewal of a Good Officer's Term:
1. Near the end of the GO term, the LREDA Board member with the Good Officer portfolio shall initiate a conversation with each Good Officer to determine if they wish to continue to serve. Renewals follow the normal nomination process.
2. If the Board member has any concerns about the Good Officer's performance, additional conversations should be initiated with Chapter members and other relevant parties. The Board member can make a recommendation to the full Board that a particular Good Officer not be renewed for cause.

Expense Guidelines for Good Officers:
1. LREDA has limited funds for Good Offices functions. If mail, e-mail or electronic means such as Skype will serve, they are to be used, then telephone calls, and, finally, travel.
2. If funds for travel seem necessary, the Good Officer should contact the Board with the Good Officer portfolio for prior approval.
3. As LREDA budget allows, $100 will be provided upon request to offset the cost of attending one Good Officer training per year. We trust that Good Officers will only request funds that they need and that are not available to them elsewhere. We understand that different individuals may have different needs. These can be discussed with the Board member with the Good Officer portfolio and additional funds may be made available.

Conflict of Interest Policy

It is in the best interest of LREDA to be aware of and properly manage all conflicts of interest and appearances of conflict of interest. This conflict of interest policy is designed to help trustees, volunteers, and contractors of LREDA identify situations that present potential conflicts of interest and to provide LREDA with a procedure to appropriately manage conflicts in accordance with legal requirements and the goals of accountability and transparency in LREDA’s operations.

1. Conflict of Interest Defined

In this policy, a person with a conflict of interest is referred to as an “interested person.” For purposes of this policy, the following circumstances shall be deemed to create a Conflict of Interest:
a. A trustee or volunteer (or family member of any of the foregoing) is a party to a contract, or involved in a transaction with LREDA for goods or services.
b. A trustee, volunteer, or contractor (or a family member of any of the foregoing) has a material financial interest in a transaction between LREDA and an entity in which the trustee, volunteer, or contractor (or a family member of the foregoing) is a trustee, officer, agent, partner, associate, employee, trustee, personal representative, receiver, guardian, custodian, or other legal representative.
c. A trustee, volunteer, or contractor (or a family member of the foregoing) is engaged in some capacity or has a material financial interest in an organization or enterprise whose interests may conflict with LREDA’s.

2. Gifts, Gratuities and Entertainment

Accepting gifts, entertainment or other favors from individuals or entities can also result in a conflict or duality of interest when the party providing the gift/entertainment/favor does so under circumstances where it might be inferred that such action was intended to influence or possibly would influence the interested person in the performance of his or her duties. This does not preclude the acceptance of items of nominal or insignificant value or entertainment of nominal or insignificant value which are not related to any particular transaction or activity of LREDA.

3. Definitions.

a. A "Conflict of Interest" is any circumstance described in Part 1 of this Policy.
b. An "Interested Person" is any trustee, volunteer or contractor of LREDA, or anyone else who is in a position of control over LREDA, who has a personal interest that is in conflict with the interests of LREDA.
c. A "Family Member" is a spouse, parent, child or spouse of a child, brother, sister, or spouse of a brother or sister, of an interested person.
d. A "Material Financial Interest" in an entity is a financial interest of any kind, which, in view of all the circumstances, is substantial enough that it would, or reasonably could, affect an Interested Person’s or Family Member's judgment with respect to transactions to which the entity is a party.
e. A "Contract or Transaction" is any agreement or relationship involving the sale or purchase of goods or services, the providing or receipt of a loan or grant, the establishment of any other type of financial relationship, or the exercise of control over another organization. The making of a gift to LREDA is not a Contract or Transaction.

3. Procedures.

a. Prior to board or committee action on a Contract or Transaction involving a Conflict of Interest, a trustee or committee member having a Conflict of Interest and who is in attendance at the meeting shall disclose all facts material to the Conflict of Interest. Such disclosure shall be reflected in the minutes of the meeting. If board members are aware that staff or other volunteers have a conflict of interest, relevant facts should be disclosed by the board member or by the interested person him/herself if invited to the board meeting as a guest for purposes of disclosure.
b. A trustee or committee member who plans not to attend a meeting at which he or she has reason to believe that the board or committee will act on a matter in which the person has a Conflict of Interest shall disclose to the chair of the meeting all facts material to the Conflict of Interest. The chair shall report the disclosure at the meeting and the disclosure shall be reflected in the minutes of the meeting.
c. A person who has a Conflict of Interest shall not participate in or be permitted to hear the board's or committee's discussion of the matter except to disclose material facts and to respond to questions. Such person shall not attempt to exert his or her personal influence with respect to the matter, either at or outside the meeting.
d. A person who has a Conflict of Interest with respect to a Contract or Transaction that will be voted on at a meeting shall not be counted in determining the presence of a quorum for purposes of the vote. Such person's ineligibility to vote shall be reflected in the minutes of the meeting.
e. In the event it is not entirely clear that a Conflict of Interest exists, the individual with the potential conflict shall disclose the circumstances to the committee chair or President, who shall determine whether full board discussion is warranted or whether there exists a Conflict of Interest that is subject to this policy.
f. As it is generally better to avoid a Conflict of Interest or the appearance of one, LREDA should avoid creating a Material Financial Interest with an Interested Party or Family Member thereof. At the same time, we recognize that because the community of UU religious educators is a small one, and expertise is sometimes concentrated within our membership, it may sometimes be in the best interest of LREDA that the Board and committees create such situations. When the Board or a committee determines, after due consideration, that LREDA’s interests are best served by a situation that creates such a Conflict of Interest, the terms of any agreement must be the same as they would be in an arm’s length transaction.

4. Confidentiality

Each trustee, volunteer and contractor shall exercise care not to disclose confidential information acquired in connection with this Policy, except to the extent additional disclosure is necessary in connection with the implementation of this Policy, nor shall they disclose or use information relating to the business of LREDA for their, or their Family Members’, personal profit or advantage.

5. Review of policy

a. This policy shall be posted on the LREDA website.
b. The LREDA Administrator shall give a copy of the Conflict of Interest and Whistleblower Policies to each new member of the Board of Trustees. The board shall review this policy annually; such review shall be noted in the minutes of the board meeting.
c. Any changes to the policy shall be noted in a regular communication to all LREDA members and contractors.

Policy approved by the Board of Trustees on September 20, 2012.

Whistleblower Protection Policy

LREDA requires trustees, volunteers and contractors to observe high standards of business and personal ethics in the conduct of their duties and responsibilities. As representatives of LREDA, we must practice honesty and integrity, and comply with all applicable policies, laws and regulations.

Reporting Responsibility

This Whistleblower Policy is intended to encourage and enable trustees, volunteers, contractors and others to raise serious concerns internally so that LREDA can address and correct inappropriate conduct and actions. It is the responsibility of all board members, volunteers and contractors to report concerns about violations of LREDA policies, or suspected violations of law or regulations that govern its operations.

No Retaliation

It is contrary to the values of LREDA for anyone to retaliate against anyone who in good faith reports an ethics violation, or a suspected violation of policy or law. Anyone who retaliates against someone who has reported a violation in good faith is subject to discipline up to and including termination of their relationship with LREDA.

Reporting Procedure

LREDA has an open door policy and suggests that everyone share their questions, concerns, suggestions or complaints with the President. If you are not comfortable speaking with the President or you are not satisfied with the response, you are encouraged to speak with any member of the Board of Trustees. Committee Chairs and the LREDA Administrator are required to report complaints or concerns about suspected ethical and legal violations in writing to any member of the LREDA Board of Trustees, which has the responsibility to investigate all reported complaints. Anyone with concerns or complaints may also submit their concerns in writing directly to any member of the LREDA Board of Trustees.

Compliance Officer

LREDA’s President is responsible for ensuring that all complaints about unethical or illegal conduct are investigated and resolved. The President will advise the Board of Trustees of all complaints and their resolution. Contact information for the President, and for all Trustees, is available at www.lreda.org The LREDA President shall immediately notify the Finance Committee of any concern or complaint regarding corporate accounting practices, internal controls or auditing and work with the committee until the matter is resolved.

Acting in Good Faith

Anyone filing a written complaint concerning a violation or suspected violation must be acting in good faith and have reasonable grounds for believing the information disclosed indicates a violation. Any allegations that prove not to be substantiated and which prove to have been made maliciously or knowingly to be false will be viewed as a serious offense.

Confidentiality

Violations or suspected violations may be submitted on a confidential basis by the complainant. Reports of violations or suspected violations will be kept confidential to the extent possible, consistent with the need to conduct an adequate investigation.

Handling of Reported Violations

The LREDA President will contact the person who submitted a complaint and acknowledge receipt of the reported violation or suspected violation. All reports will be promptly investigated and appropriate corrective action will be taken if warranted by the investigation.

Policy approved by the Board of Trustees on September 20, 2012.

 

Gift Acceptance Policy

Approved by Board March 2013

The Liberal Religious Educators Association (“LREDA”) a not for profit corporation organized in the Commonwealth of Massachusetts, solicits and accepts gifts to LREDA that are consistent with its mission and that support its core programs, as well as special projects.

LREDA is an anti-racist, anti-oppression, welcoming, professional organization open to liberal religious educators and those supportive of religious education. LREDA promotes the religious growth and learning of people of all ages and advocates for and supports religious educators and the field of liberal religious education.

I. Purpose of this Policy
This statement articulates the policies of the Board of Trustees of LREDA (the “Board”) concerning the acceptance of charitable gifts and provides guidance to prospective donors and their advisors when making gifts to LREDA. The Endowment Committee of the Board will adopt appropriate procedures to implement these policies.

II. Responsibility to Donors
A. Commitment to a Donor-Centered, Philanthropic Approach: LREDA and its designated representatives shall endeavor to assist donors in accomplishing their philanthropic objectives in a donor-centered way. In many circumstances, this may involve the donor’s professional advisors, as charitable support is often integrated with a donor’s overall tax, estate and financial planning.
B. Confidentiality: Information concerning all transactions between a donor and LREDA shall be held by LREDA in confidence, and may be disclosed only with the permission of the donor or the donor’s designee.
C. Anonymity: LREDA shall respect the wishes of any donor offering anonymous support and will implement reasonable procedures to safeguard such donor’s identity.
D. Ethical Standards: LREDA is committed to the highest ethical standards. LREDA and its designated representatives shall adhere to both the Model Standards of Practice for the Charitable Gift Planner, as adopted by the Partnership for Philanthropic Planning, and the Code of Ethical Principles and Standards as adopted by the Association of Fundraising Professionals.
LREDA will not participate in gift discussions if there is a question as to the title/ownership of the asset or the donor’s competency to transfer an asset.

III. Legal Considerations
A. Compliance: LREDA shall comply with all local, state and federal laws and regulations concerning all charitable gifts it encourages, solicits or accepts. All required disclosures, registrations and procedures shall be made and/or followed in a thorough and timely manner.
B. Endorsement of Providers: LREDA shall not endorse legal, tax or financial advisors to prospective donors.
C. Finder’s Fees and Commissions: LREDA shall not pay fees to any person as consideration for directing a gift by a donor to LREDA.
D. Legal, Tax and Financial Advice: LREDA shall inform prospective donors that it does not provide, legal, tax or financial advice, and shall encourage prospective donors to discuss all charitable gift planning decisions with their own advisors before entering into any commitments to make gifts to LREDA.
E. Preparation of Legal Documents: LREDA shall not prepare legal documents for execution by donors, except it may refer donors to the Unitarian Universalist Association (UUA), which may provide forms to create charitable gift annuities. LREDA may provide model language, such as sample bequest language or gift agreements, but shall strongly encourage prospective donors to have this language reviewed by their own counsel.
F. Payment of Fees: It will be the responsibility of the donor to secure and pay for an appraisal (where required) and to pay for the advice of independent legal, financial or other professional advisers as needed for all gifts made to LREDA.
G. Service as Executor or Living Trust Trustee: Unless approved in advance by the Board, LREDA will not agree to serve as executor of a decedent’s estate or as trustee of a living trust or other trust intended to serve as a person’s primary estate planning document.
H. Trusteeship: LREDA shall not serve as trustee of trusts or charitable remainder trusts unless approved in advance by the Board. LREDA shall not serve as co-trustee of a charitable trust.
I. Use of Counsel: LREDA shall seek the advice of legal counsel in matters relating to the acceptance of gifts when deemed appropriate by the Board. Review by counsel is recommended for gifts involving: closely held stock transfers that are subject to restrictions; gifts involving contracts such as bargain sales; reformation of charitable trusts; gifts that may create a liability, and transactions involving potential conflicts of interest.

IV. Gift Acceptance
A. Implementation: Gift acceptance, as outlined in these policies, is the responsibility of the LREDA Treasurer in conjunction with the Board.
B. Approval of Exceptions: Acceptance of gifts outside the scope of this policy requires the prior written approval of the Board.
C. Gift Acceptance Procedures: The Board delegates to the Endowment Committee the responsibility of creating Gift Acceptance Procedures to implement these policies.
D. Gift Agreements: LREDA generally uses non-binding statements of intent to document gift commitments. The Endowment Committee shall create and maintain samples for use by its representatives and volunteer leadership.

V. Gift Restrictions
A. Unrestricted Gifts: To provide LREDA with maximum flexibility in the pursuit of its mission, donors shall always be encouraged to consider unrestricted gifts, or gifts to the LREDA Endowment Fund.
B. Budgeted Programs or Facilities: LREDA may accept gifts restricted to specific budgeted programs and purposes.
C. Other Restrictions on Gifts: LREDA may accept gifts restricted to non-budgeted programs and purposes only upon the prior, written approval of the Board. LREDA reserves the right to decline gifts which are 19 too restrictive in purpose, too difficult to administer, or for purposes outside of its mission. The Board shall have the final authority to reject any gift for any cause.
D. Unrestricted Future Gifts: As donors making large future gifts generally intend for these gifts to benefit the long-term future of LREDA, all unrestricted future gifts (bequests, retirement plan and life insurance designations, etc.) shall be added to the LREDA Endowment Fund.

VI. Types of Property
These assets may be considered for acceptance by LREDA, subject to the following criteria:
A. Cash: Acceptable in any negotiable form, including currency, check and credit card gifts.
B. Securities:
1. Publicly Traded Securities: Stocks, bonds and mutual funds traded on an exchange or other publicly reported market are acceptable.
2. Closely Held Securities and Business Interests: Debt and equity positions in non-publicly traded businesses, hedge funds, REITs, interests in limited liability companies and partnerships may only be accepted upon prior written approval of the Board.
3. Options and Other Rights in Securities: Warrants, stock options and stock appreciation rights may only be accepted upon prior written approval of the Board.
C. Life Insurance: LREDA will accept a gift of life insurance provided that the policy has a positive cash surrender value and LREDA has been named both beneficiary and irrevocable owner of the policy.
D. Real Property: Personal and commercial real property may only be accepted upon prior written approval of the Board. LREDA does not accept real estate interests/derivatives, and remainder interests in property (gifts subject to a retained life estate), debt-encumbered real property, real property subject to a mortgage or lien or time share interests, or gifts subject to a retained life estate.
E. Tangible Personal Property: Jewelry, books, works of art, collections, equipment and other property which may be touched, may only be accepted only upon prior written approval of the Board.
F. Other Property: Property not otherwise described in this section, whether real or personal, of any description (including but not limited to mortgages, notes, contract rights, copyrights, patents, trademarks, mineral rights, oil and gas interests and royalties) may be only be accepted upon prior written approval of the Board.

VII. Structured Current Gifts
A. IRA Charitable Rollover: LREDA may accept all gifts directly transferred from an IRA, as permitted under the Pension Protection Act of 2006 and subsequent extensions.
B. Matching Gifts: LREDA will accept all matching gifts, subject to the terms and conditions of Section VI.
C. Charitable Lead Trusts: LREDA may accept a designation as income beneficiary of a charitable lead trust. LREDA will not serve as trustee of a charitable lead trust.
D. Bargain Sales: LREDA does not participate in transactions wherein LREDA would pays less than full value for an asset and issue a gift receipt for the difference.
E. Other Structured Current Gifts: LREDA may only accept other structured current gifts with prior written approval of the Board.

VIII. Future Gifts
A. Life Income Gifts: Donors and supporters of LREDA will be encouraged to arrange Charitable Gift Annuities and Charitable Remainder Trusts with the Unitarian Universalist Association, naming LREDA as one of the beneficiaries.
B. Gifts by Will or Living Trust: Donors and supporters of LREDA will be encouraged to designate LREDA as a beneficiary of their wills or living trusts.
C. Retirement Plan, Life Insurance and Other Beneficiary Designations: Donors and supporters of LREDA will be encouraged to designate LREDA as beneficiary or contingent beneficiary of their retirement plans, life insurance policies and other accounts on which they can name a beneficiary.

IX. Donor Recognition
A. General: The Board, upon recommendation of the Endowment Committee, shall establish criteria for the recognition, honoring and stewarding of donors.
B. Naming: Except in the case of naming opportunities that appear on a schedule approved by the Board, the representatives and Endowment Committee of LREDA shall make no commitments to donors concerning the naming of funds and programs without the prior written approval of the Board.

X. Reporting and Valuation Standards
A. Gift Reporting and Counting: For outright gifts, LREDA shall follow the Council for Advancement and Support of Education Reporting Standards and Management Guidelines for Educational Institutions, Fourth Edition, 2009. For future gifts, LREDA shall follow the Partnership for Philanthropic Planning Guidelines for Reporting and Counting Charitable Gifts, Second Edition, 2009. All exceptions to these standards shall be made by the Board.
B. Gift Valuation: LREDA shall follow the Partnership for Philanthropic Planning Valuation Standards for Charitable Planned Gifts. All exceptions to these standards shall be made by the Board.

XI. Periodic Review
A. Regular Review: The LREDA Board and the Endowment Committee shall review these policies in odd numbered years to ensure that they continue to accurately describe the policies of LREDA with respect to acceptance of charitable gifts, and shall propose to the Board for ratification those revisions that the Endowment Committee shall determine to be necessary or appropriate.
B. Special Review: The LREDA Board and the Endowment Committee shall initiate a supplemental review of these policies upon the enactment or promulgation of legislation or regulatory rules affecting fundraising and gift acceptance by LREDA, or prior to the start of a formal fundraising campaign. All proposed changes shall be submitted to the Board for ratification. 

 

Donor Bill of Rights

Approved by Board March 2013

Philanthropy is based on voluntary action for the common good. It is a tradition of giving and sharing that is primary to quality of life. To assure that philanthropy merits the respect and trust of the general public, and that donors and prospective donors can have full confidence in LREDA, we declare that all donors have these rights:

1. To be assured that all gifts will be used for the purposes for which they were given.

2. To receive appropriate acknowledgment and recognition.

3. To be assured that information about their donations is handled with respect and with confidentiality to the extent provide by law.

4. To expect that all relationships with individuals representing LREDA will be professional in nature.

5. To feel free to ask questions when making a donation and to receive prompt, truthful, and forthright answers.

6. To be informed of the mission of LREDA, of the way LREDA will use the donated resources, and of LREDA’s capacity to use donations effectively for the intended purposes.

7. To be informed of the identity of those serving on the Board of Trustees of LREDA and members of the Endowment Committee, and to expect the volunteers to exercise prudent judgment in their stewardship responsibilities.

8. To have the opportunity for their names to be deleted from mailing lists that LREDA may intend to share.

9. To be informed whether those seeking donations are volunteers, employees of LREDA, or hired solicitors.

10. To have access to the most recent financial statements.

The text of this statement was developed by the American Association of Fund Raising Counsel (AAFRC), Association for Healthcare Philanthropy (AHP), Council for Advancement and Support of Education (CASE), and the Association of Fund Raising Professionals (AFP), and adopted by LREDA in March of 2013.

 

The LREDA Endowment Fund

Adopted October, 2013

1. Purpose

The purpose of The Endowment Fund (the Fund) is to support the mission of LREDA in serving Unitarian Universalist religious educators through innovative and supportive programs and services which augment those that are made possible by the dues of the members.

2. Governance

The ultimate decision making power for the Fund lies with the LREDA Board and membership. The LREDA Board shall appoint:

The Endowment Committee of the LREDA Board with a liaison to the LREDA Board.

  • members shall serve staggered three year terms.

  • members shall serve no more than two terms in succession. After two years the member could be reappointed.

  • the chair shall be elected by the committee members.

  • members may be removed by the LREDA Board at any time without cause.

The Endowment Committee shall:

  • be the ongoing fundraising body for the Fund.

  • monitor the account of the Fund, and recommend to the LREDA Board an appropriate annual distribution thereof, following the requirements of paragraph 5 below.

  • periodically review the LREDA Gift Acceptance Policy which articulates policies for the solicitation of charitable gifts to LREDA and propose changes to the LREDA Board when appropriate.

  • report no less than annually to the LREDA Board and membership.

The Twenty First Century Fund Committee of the LREDA Board, which shall

  • propose granting criteria to the LREDA Board for approval.

  • create and conduct a granting process based on the approved criteria including: solicit applications, receive and evaluate proposals, and approve funding.

  • maintain a collaborative arrangement with The Endowment Committee sharing such information helpful to fund raising for the Fund.  

  • report no less than annually to the LREDA Board and membership.  

3. Ongoing Solicitation of Funds

The Endowment Committee shall oversee all fundraising for the Fund including:

  • offer ongoing opportunities for donations to the Fund.

  • maintain a legacy gift program.

  • assess the need for special appeals, propose same to the LREDA Board, and oversee such appeals.

4. Investment of Funds

The Fund’s cash assets shall be invested in the UU Common Endowment Fund. When non-cash assets are received as gifts, The Endowment Committee shall recommend their disposition to the LREDA Board for approval.

5. Use of the Funds

Only the income from the Fund may be used, and this shall be restricted to an annual amount that enables the Fund to keep pace with inflation and/or enjoy modest growth. The income drawn will be limited in accordance with prudent endowment guidelines recommended by the UUA Common Endowment Fund. The current recommended withdrawal of income is at the rate of 4.5% of the average market value of the Fund over the most recent thirteen quarters.

Income from the Fund is to be used for programs and services to UU religious educators and religious education beyond those ordinarily made possible by the dues of the members. Such programs could include but are not limited to innovative programs, presenters for the Fahs Lecture, scholarships, the establishment of new services, et cetera.

The LREDA Board shall annually apportion the income from the Fund among various uses, and inform the 21st Century Committee the amount it has available to award in grants.

6. Dissolution of the Fund

In the lamentable event that LREDA decides to disband, it can, by vote of the membership, withdraw part or all of its funds and decide on their use. (For instance, it could give a portion of its funds to a theological school for religious education and/or the UUA for scholarships for religious educators.) Assets remaining in the fund upon dissolution of LREDA are to be transferred to the UUA General Endowment Fund.

7. Changes

Changes in these provisions for the LREDA Endowment Fund, including any expenditure of part of the principal beyond the distribution described in paragraph 5, may be made by majority vote of the membership at a duly called meeting. Notice of such meeting must be sent to the LREDA membership at least 30 days prior to the meeting, including the purpose of the meeting. Said notice may be either by email to each member and posting to the home page of the LREDA website, or by US postal mail to each member.